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Managing product prices can be tricky, especially when you’re dealing with dozens—or even hundreds—of SKUs. Whether you’re running a...

If you manage inventory in QuickBooks Online , pricing updates don’t scale. Costs change. Vendors increase pricing. Freight fluctuates. But QuickBooks still requires item-by-item edits. For businesses with hundreds or thousands of SKUs, that workflow becomes a liability. The Gap Inside QuickBooks Online QuickBooks Online was built for accounting — not pricing operations. It doesn’t allow you to: Update prices in bulk Adjust pricing by vendor or category Apply markup or margin

Introduction QuickBooks Online does a great job handling accounting, invoicing, and reporting. But when it comes to pricing accuracy , many businesses unknowingly operate with hidden problems buried deep inside their item list. The result? Margins slowly erode, reports become unreliable, and decisions are made using numbers that don’t reflect reality. Here are seven pricing mistakes QuickBooks Online users make every day — often without realizing it. ❌ Mistake #1: Assuming Co

QuickBooks Online is excellent for accounting — but it’s not built for inventory-based businesses managing hundreds or thousands of SKUs . If your business has: large product catalogs frequent supplier cost changes multiple pricing tiers pricing inside QuickBooks quickly becomes inefficient and error-prone. The core problem is simple: QuickBooks Online only allows pricing updates one item at a time. 1. Manual SKU Updates Don’t Scale Updating pricing works fine with 10–20 prod

Most product-based businesses using QuickBooks Online  think they understand their margins. They run reports. They see revenue. They assume everything is fine. But when you manage hundreds or thousands of SKUs , the truth is far more dangerous: You don’t actually know which products are making you money — and which ones are quietly draining it. The Problem: Limited Visibility Into Margins QuickBooks is excellent for bookkeeping. It is not designed to manage pricing and margin

If you run a product-based business in QuickBooks Online , supplier price changes are one of the most dangerous things you deal with — not because they happen, but because they happen quietly . Vendors raise prices. Freight surcharges appear. Packaging costs creep up. And unless you catch every one of them, your margins erode in the background. Most businesses don’t lose money because sales drop. They lose money because costs rise and prices don’t follow. The Problem: Constan

QuickBooks Online does a great job handling accounting fundamentals. But for product-based businesses managing hundreds—or thousands—of SKUs, it starts to crack under real-world pressure. Vendor costs change. Freight goes up. Supplier price lists update quietly. Margins tighten.And suddenly, someone on your team is spending hours clicking into items one by one , trying to keep prices and costs accurate. That inefficiency doesn’t feel catastrophic in the moment—but it compound

QuickBooks Online offers strong financial reporting tools — especially for tracking gross margin and profitability. But here’s the catch: Those reports are only as accurate as the data behind them. If your product costs, vendor prices, or sales prices aren’t consistently updated, your gross margin reports may look fine on the surface — while quietly drifting away from reality. And many business owners don’t realize it’s happening until profit starts disappearing. Why Gross Ma

QuickBooks Online is great at tracking sales, expenses, and financial reports. Many product-based businesses rely on it as their single source of truth. But there’s a dangerous assumption that quietly costs businesses money every day: If pricing is wrong, QuickBooks will tell me. Unfortunately, that’s not how it works. For businesses managing hundreds or thousands of SKUs — especially those with regularly changing costs — underpricing often happens silently. Sales can look he

For small businesses, contractors, and service providers, spreadsheets feel like home. They’re flexible, easy to use, and great for quick pricing calculations. But there’s a major operational problem most teams overlook: Your spreadsheet doesn’t sync directly with QuickBooks Online. As a result, you’re stuck managing pricing in two completely separate systems: Update costs and markups in your spreadsheet Manually re-enter price changes into QBO This double entry isn’t just ti

Supplier pricing changes constantly — shipping, materials, packaging, and wholesale costs never stay still for long. The real danger isn’t the cost increases themselves. It’s what happens when those changes never make it into your selling prices inside QuickBooks Online . That gap is where margins quietly disappear. Small Cost Changes Add Up Fast A supplier raises a cost from $10.00 to $ 10.25.You think: “It’s only 25 cents.” But at 2,000 units per year, that small bump wipe

Many small and mid-sized businesses reach the same breaking point: QuickBooks Online is great for accounting, but once you’re managing hundreds or thousands of SKUs, the system simply can’t keep up. Costs change. Supplier prices jump. Margins tighten. And suddenly, someone is stuck clicking into item after item, trying to keep everything updated and accurate. That slow creep of inefficiency doesn’t feel dramatic day-to-day, but it compounds. Hours disappear. Pricing errors sl

The Challenge of Managing Retail Pricing If you manage a retail business, you know how difficult it can be to keep prices accurate across hundreds—or even thousands—of products. Cost changes, supplier updates, and seasonal promotions can quickly throw your pricing out of sync. Spreadsheets and manual price lists might work when you’re small, but once your catalog grows, even the most organized retailers start losing time and profit. That’s where retail product pricing softwar

If you run a retail, wholesale, or multi-product business, you already know how challenging bulk pricing can be—especially when vendor costs, shipping rates, or market prices fluctuate weekly (or even daily). In this article, we’ll explore a practical framework to help you master bulk pricing—ensuring your prices remain competitive, profitable, and adaptable, even in a fast-changing environment. 1. Ensure Your Cost Data Is Always Up-to-Date Before you can confidently offer bu

In today’s economy, where costs fluctuate and competition intensifies, small businesses need pricing software for small business  that helps them stay agile. Efficient pricing isn’t just about raising or lowering prices — it’s about making informed, strategic decisions that protect margins and communicate value clearly. Here’s how small business owners can improve pricing efficiency  and effectiveness — and how The Pricing Assistant  can make the process simpler. 1. Start wit

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